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Project Status Report Template

Stay focused on the project goals and keep everyone up to date by checking the current status of your project according to its plan.

About the Project Status Report Template

The purpose of this template is to provide a timely update on your project's progress, comparing your project's current state against the initial project plan. It is also be used by an executive-level audience controlling budgets and governance, which can help you keep the report focused on critical issues.

It's easy to customize the template due to your needs. You can change the name according to specific accomplishments in a particular period and select completion of metrics that are essential or more important for the particularly assigned project.

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What is a project status report?

The purpose of a project status report is to communicate progress made on a project during a specific time period. Status reports are typically sent out daily, weekly, or monthly, depending on the audience.

The purpose of a project status report is to keep key stakeholders informed and aligned on what is happening and why. You can create this template by yourself to set up the metrics, customize it for your project and then invite your team members to collaborate and send a timely relevant report.

Project reports usually include:

  • Basic information: name, lead PM, date.
  • Progress: a short summary of progress on the project.
  • Overall information: updates on project scope, changes in the budget, and schedule.
  • Milestones updates: progress toward reaching milestones.
  • Timelines: estimated timeline vs. the current timeline.
  • Action items or project deliverables: updates on ongoing and upcoming tasks.
  • Risks: unfinished tasks, deadlines and other problems.

Remember to create your daily or weekly project status reports within the context of your previous report.

When to use a project status report?

A weekly status report is a helpful way for teams to update project stakeholders on important details, such as the project schedule, overall status, budget, and deliverables. By providing this information on a regular basis, teams can show that they are proactive and focused on meeting project goals.

In addition, weekly reports can help stakeholders stay informed about the project's progress, which is important for effective budgeting and decision-making.

A status report can help avoid constant update meetings by summarizing project progress, detailing project health and risks, and offering solutions and action items.

Create your own project status report

You can easily make your own project status reports using FigJam's whiteboard tool. To get started, select the Project Status Report Template, and follow these steps to make your own:

  1. Customize: Add titles, use color-coding, arrange the columns, add relevant project details under each column if needed.
  2. Define your KPIs: Add project goals and time frames to your report.
  3. Collect data related to your KPIs. Add analytical data to the software. It will make it easier to judge the progress.
  4. Create a story map: Your report should include data that helps to tell a story about the team's decisions and performance and how it impacted the progress of the project.
  5. Include issues: Highlight what you did to fix unexpected setbacks during the reporting period.
  6. Collaborate effectively: Use FigJam to share the report with team members and stakeholders. Use the comments function to collect feedback and make changes in real-time. When the draft is final, invite clients to view it and add suggestions.

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