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To-do List Template

Enhance individual and team work operations by effectively organizing, prioritizing, and optimizing tasks using our To-Do List Template.

About the To-do List Template

The To-Do List Template is a powerful tool designed to help individuals and teams organize and prioritize their tasks effectively. It provides a structured framework for managing work operations, ensuring that important tasks are not overlooked and productivity is maximized. With this template, you can create and track your to-do lists, set deadlines, assign tasks to team members, and monitor progress. Stay organized, stay focused, and accomplish your goals with the To-Do List Template.

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What is a to-do list?

A to-do list is a tool used to record and track tasks that need to be completed. It serves as a reminder of what needs to be done, helps with prioritization, and keeps individuals organized and focused on their goals. A typical to-do list includes a list of tasks or activities along with relevant details such as deadlines, priorities, and any additional notes. By utilizing a to-do list, individuals can effectively manage their time, stay organized, and increase their productivity by systematically completing their tasks.

What are the benefits of to-do lists?

To-do lists offer several benefits for individuals and teams:


To-do lists provide a clear overview of tasks, allowing for better organization and planning. They help individuals stay focused, manage their time effectively, and avoid missing important deadlines.


By creating a to-do list, individuals can prioritize tasks based on urgency, importance, or deadlines. This helps them allocate their time and resources more efficiently, ensuring that crucial tasks are completed first.

Stress Reduction

Keeping track of tasks in a to-do list helps alleviate the stress of trying to remember everything. It provides a sense of control and reduces mental clutter, allowing individuals to focus on the current task at hand.

Improved Time Management

To-do lists assist in managing time effectively by breaking down tasks into smaller, manageable steps. By having a clear list of tasks, individuals can allocate their time more efficiently and make progress towards their goals.

When should you create a to-do list?

Creating a to-do list is beneficial in various situations. Here are some instances when it's helpful to create a to-do list:

  • Daily Planning

    Start your day by creating a to-do list to outline the tasks you need to accomplish. It helps you prioritize and stay focused throughout the day.

  • Goal Setting

    Use a to-do list to define and track the steps needed to achieve your short-term or long-term goals. It keeps you accountable and motivated to make progress towards your objectives.

  • Prioritizing Tasks

    When faced with multiple tasks and deadlines, a to-do list helps you prioritize and focus on the most critical and time-sensitive assignments.

  • Time Management

    If you find it challenging to manage your time effectively, a to-do list can be a valuable tool. It helps you allocate time for each task and avoid wasting time on less important activities.

How to use the To-Do List Template

To create a to-do list with FigJam:

  1. Select the To-Do List template.
  2. If you have a physical list, take a photo and upload it. If not, start adding your tasks to the template.
  3. Assign tasks to columns: To Do, In Progress, and Done. Customize urgency levels.
  4. Move tasks along the board as you progress.
  5. Customize the template and upload files for added information.
  6. Add comments and @mention coworkers for collaboration.

Tips for creating a successful to-do list

Here are some tips for creating a successful to-do list:

  • Break it down

    If a task seems overwhelming or complex, break it down into smaller, manageable subtasks. This makes the task more approachable and easier to tackle.

  • Use deadlines

    Assign deadlines to tasks to create a sense of urgency and help you stay on track. Be mindful of setting realistic deadlines that allow for proper time management.

  • Celebrate achievements

    Acknowledge and celebrate your accomplishments as you complete tasks on your to-do list. This boosts motivation and provides a sense of accomplishment.

To-do List Template FAQs

How do I create a to-do list template?

The choice of creating a to-do list template depends on the software you use. With collaborative platforms like FigJam, there's no need to create the template from scratch. You can select an existing template and easily customize it. For those who prefer a printable version, FigJam offers the option to download the template as a PDF file.

How many items should you put on your to-do list?

The number of items on your to-do list should be manageable and realistic for you to complete within a given time frame. Aim for a reasonable number of tasks, typically around 5-7, to maintain productivity and avoid feeling overwhelmed. Prioritize important tasks and strike a balance between productivity and a manageable workload.

What’s the difference between a to-do list and a task list?

A to-do list and a task list are similar in that they both help organize and track tasks, but there is a subtle difference between the two. A to-do list typically focuses on individual actions or items that need to be completed, often in a specific order or priority. It serves as a checklist of tasks that need to be done. On the other hand, a task list can encompass a broader scope, including multiple tasks related to a specific project or goal. It may involve assigning tasks to different team members, tracking progress, and monitoring deadlines. While a to-do list is more personal and individual-oriented, a task list can be more collaborative and project-focused.

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